GSDL WDG Joint Selection Trial Proposal.
The contents of this document having been previously discussed and provisionally approved by Eric Roberts, John Ward and the BAGSD EC.
This proposal outlines the GSDL WDG criteria for a one off joint Selection Trial to select Schutzhund/VPG Teams made up of the best handlers and dogs from The GSDL WDG and The BAGSD/VPG to represent Great Britain at the FCI and WUSV World Championship Trials in 2010.
The GSDL WDG Executive considers this proposed one off Trial represents the most suitable means whereby both sides are able to organise and incorporate such a trial into both organisations respective Team Selection processes.
This proposed joint Trial enables all handlers and dogs to compete at a minimum number of major trials in order to achieve their place at this final selection trial, thereby maintaining the quality of performance required of the dogs. The proposed Joint Trial criterion also ensures that the numbers of final competitors are kept within a 20 dog format, therefore keeping running costs to a minimum.
The current situation, where both organisations host their own Selection Trials to enable their own respective competitors to fill the 2 or 3 vacant positions on each (WUSV or FCI) Team of 5 competitors; is not conducive in ensuring that the best 5 dog and handler teams in the UK attend either World Championship event. This can be evidenced through anlysis of the 2009 situation.
The proposed final Joint Selection Trial promotes a concept where each organisation runs Selection Trial(s) where entrants compete for a place in the final Joint Selection Trial rather than a place in the World Championship Team. This ensures that the best performing 5 handler/dog teams from both organisations attend both World Championship events.
We need to ensure that the proposed final Joint Trial system works; as there is no point in hosting multiple trials and having failures in the system. It is far more prudent at this early stage, to host one final Joint Trial for one World Championship (either FCI or WUSV) to proof the system and examine where improvements can be made for future joint ventures.
After many hours discussion with organisations from other countries with similar problems, the GSDL WDG sees this proposal to be the fairest system, whereby the best dogs from both organisations are sent to represent the KC at the FCI; and both organisations at the WUSV. We are looking to improving the Great Britain Teams’ placings at such events and wish to reduce the failure rate at these major championships to a minimum. This can only be achieved by sending the most consistent performing dogs and handlers with the highest standards to these trials. This proposal goes some way to ensuring this.
Points to be Discussed and Agreed.
1. The main working committee should consist of two persons from each organisation, preferably with knowledge of organising/hosting trials but with no interest in attending or running for the team. These people need to be as neutral as they can be.
All jobs will be allocated to each subcommittee by the main working committee.
Trial manager, secretary and all other helpers for the trial to be selected by the main working committee
2) A neutral ground to be chosen, this ground must be central to the country and be either a football or rugby type club with full facilities and capable of supporting a full size Schutzhund field. No club shall be selected to host the event as there is to be no home advantage allowing for a totally neutral competition for all of the competitors who enter.
A line to be drawn geographically from the 4 furthest clubs, NE to SW and NW to SE and an area within 50 miles from the centre point to be chosen for the preferred location of the venue.
Where possible, the venue is to supply all refreshments over the two days.
There must be adequate parking for spectators with a separate area for the competitors to park in shade for warm days. There must be adequate tracking land as near to the ground as possible and also a reasonable selection of hotels nearby for the judge and spectators.
3) Judge to be chosen/drawn from the following approved list of judges supplied by Gunther Diegel:- Chief Working Judge of the WUSV:
Heiko Grube,
Horst Dieter Träger,
Udo Wolters,
Deiter Schmale,
Uwe Stolpe,
Gunther Diegel.
Judges to be selected in a first to last place, so should the first judge be unable to accept, the invite is then offered to the next judge on the list, etc.
4) The date to be chosen from a weekend in June 2010. This gives each organisation time at the beginning of the year to be able to arrange their individual selection process and enough time after the event to organise captains for the team and arrange paperwork for entry etc.
5) Tracklayers to be chosen from a list of 6 tracklayers, 3 BAGSD and 3 GSDL the committee to choose one from each organisation. Tracklayers must have laid at least 10 Sch111 competition tracks at a major events in the last 3 years. This must be evidenced. Tracklayers will work, under a tracking manager to be appointed by the committee.
6) The trial helpers are to be selected from 2 A grade helpers from The BAGSD and 2 A grade helpers from the GSDL. The helpers chosen must have experience working dogs at a high level trial and must have completed in at least one major trial in the previous two years. This must be evidenced.
All 4 helpers selected will be requested to do a try out in front of the judge for the judge to select which two helpers are selected and from those two selected, which helper will do the long work and which helper will do the short work with the remaining helpers to be reserve in the unlikely event of injury or withdrawal by the two selected helpers.
The judge is not to be informed of which organisation these helpers are from so his decision on the selection of the helpers is unbiased. Min of 2 dogs for the helper try outs to be supplied by each organisation. Dogs entered in the trial are not to be used for the try outs.
7) A trial accountant is to be selected by the committee to oversee all finances and a total final account to be divided and paid by both organisations at the end when final P&L sheet is produced.
Each organisation is in turn to arrange the financial running of the event on a rotating basis each year.
The attached expense agreement is to be signed and dated by both the GSDL Chairman and the BAGSD Chairman with a witness to the proceedings.
Any further funds required outside of the estimated budget to be agreed on and divided equally by each organisation, and any funds over after the event to be issued back to both organisations.
Rough expenses:- (see attached sheet for estimated detailed costs)
Rental fee for football/rugby club grounds.
Flights/travel expenses for judge, helpers and tracklayers.
3 night’s accommodation and meals for the judge.
1 night’s accommodation and meals for the 4 helpers.
1 night’s accommodation and meals for the two tracklayers.
If the helpers meet the tracklayers criteria, helpers to be asked to tracklay at the event.
Advertising, schedules and catalogues. Some items to be sold and all proceeds to go back into expense fund.
Gifts for judge, helpers and tracklayers.
Trophies for winner, second and third place, Best track, best obedience and best protection (possible sponsor to be sought for trophies).
8) The competition shall be made up from 10 Sch111 qualified dogs from The GSDL WDG and 10Sch111 qualified dogs from The BAGSD, giving a maximum of 20 dogs competing in a two day competition. Each organisation is to compile their own selection process to select their 10 dogs. Should the entry fall short either side should be offered to fill the extra places to ensure the trial is full. Only Sch111 qualified dogs are to be eligible.
9) The team will be drawn from the first 5 handlers with the sixth being the reserve, should any of the first 5 selected not wish to take their place on the team then the reserve will move to a team position and the next handler that has qualified will be asked to participate, this to be repeated until a full team is selected. Only handlers that have qualified will be selected for the team.
10) The team captaincy will remain the same as the current criteria with the captaincy being given to each organisation on a rotational basis. Vice captain to be deem not necessary and is optional.
Appendices
1) Expense Agreement
2) Trial Organisation Procedure
3) Trial Checklist
4) Estimated Trial Expenses
5) Trial Statistics
Expense Agreement
It is mutually agreed that all finances and expenses for the joint selection trial organised by The GSDL of Great Britain and The BAGSD be shared equally for the running of this selection trial.
The purpose of this trial is to select the best team to represent Great Britain at the World Championships in 2010.
All accounts are to be presented and agreed by both sides during and on completion of the event. Any discrepancies or disagreement in the funding or expenses of this trial must be lodged with the organising committee before any financial balance sheets are finalised.
This agreement is to be signed and dated by the Chairmen of each organisation and witnessed by a third party.
Signed by…………………………………………………...………Date……………....
Chairman of The GSDL of Great Britain.
Print Name………………………………………………………………………………..
Signed by… …………………………………………………….…Date……………….
Chairman of The BAGSD.
Print Name………………………………………………………………………………..
Witness Signature………………………………………………….Date………………
Print Name………………………………………………………………………………..
June 2009
Trial Organisation Procedure
These guidelines are to be used to assist in the correct organisation of a trial, within the WUSV rules.
Pre-trial planning
• Appoint a committee to work with the agreement between the two organisations.
• Choose a suitable date for the trial.
• Contact the judge of first choice to check and agree dates and availability.
• Appoint a Trial Secretary and a Trial Manager both must be members of either the GSDL-WDG or BAGSD VPG and not participating in the trial as competitors.
• Agree and find a suitable venue and tracking land.
After the event application is approved
• Produce trial schedule and entry form and distribute by mail or email to all qualified potential entrants at least 28 days before the trial entry closing date.
• Arrange accommodation for the judge, tracklayers & helpers. Book the Hotel.
• Book the judges flights and check travel arrangements.
• Check availability of all necessary equipment Tracking: tracking poles & articles (numbered) Obedience: dumbbell stand, full set of dumbbells, gun, ammunition, jumps, protection: hides, The helpers to provide their own suitable personal protection equipment checked by the judge as part of the try out, jacket with sleeve must be worn.
• Trial Secretary accepts entries in accordance with the appropriate rules.
• Liaise with judge regarding provision of judging sheets (some foreign judges prefer to use their own sheets; some like to use our tracking sheets etc.)
• Produce catalogue.
• If using a foreign judge, enquire how much travel, parking & expenses are to arrange Euro’s in advance of the trial.
Day of the trial
• Trial Secretary must collect all performance record books before the trial commences.
• Trial Secretary must complete a minimum 2 sets of judging score sheets, which the judge must sign and retain one. A further two copies are needed, one to be sent to the National Secretary of each organisation
• Trial Manager must organize a group of four for the crowd and a gun steward.
• Trail Manager must ensure all competitors are running on time for their three phases.
Trial Checklist
Tracking Actioned By
Land
Articles x 4 Numbered
Poles x 20 Numbered
Draw Numbers
Obedience
Clear Jump
A Frame
Dumbbells
Dumbbell Stand
Down Stay Signs D & B
Gun & Blanks
Gun Steward
Group x 4 Adults
Protection
Blinds x 6
Grass Paint
General
Scoreboard & Markers
Clipboard for Judge
Judges Marking Sheets
Catalogues
Certificates
Catering
Raffle Tickets
Raffle Prizes
Trophies
Gifts
Judge
Tracklayers
Helpers
Farmer
Notes Notes
Trial Expenses
Income Expenditure
Entries 20 x £25.00 500.00
Stadium 300.00
WUSV License 95.00
Judges Flight 200.00
Judge Accommodation (3 Days) 360.00
Helpers Travel x 4 200.00
Helpers Accommodation x 4 300.00
Tracklayers Travel (Local) 50.00
Tracklayers Accommodation 75.00
Catalogue Printing 30.00
Catalogue Sales 50.00
Raffle 80.00
Gifts 60.00
Trophies Sponsor
Totals £630.00 £1670.00
All figures quoted are estimated and should only be used as a guideline as they will be subject to change.
Major Trial Statistics 2009
GSD Entries Only for WUSV Selection
BAGSD GSDL
Number of Trials 3 2
Total Number of Entries 24 34
Passed 10 (42%) 30 (88%)
Failed 14 (58%) 4 (12%)
Qualifications V, SG, G 9 (33%) 28 (82%)
Number of Individual Dogs 9 21
Competing for Selection
